By participating in any activities or events organized by ILMINSTER ICONS, you agree to abide by the following terms and conditions:

1. Attendance: All dancers must attend rehearsals and performances as scheduled. In case of any unavoidable absence, prior notice must be given to the instructors. 

2. Behaviour: Dancers are expected to maintain a professional and respectful demeanour at all times. Any disruptive or disrespectful behaviour towards fellow dancers, instructors, or staff members will not be tolerated.

3. Safety: ILMINSTER ICONS prioritizes the safety of its dancers. It is essential to follow all instructions provided by the instructors regarding warm-up exercises, techniques, and proper use of equipment.

4. Costume and Props: Dancers are responsible for taking care of their costumes and props. Any damage caused to these items will be the dancer's responsibility to repair or replace.

5. Photography and Videography: ILMINSTER ICONS may capture photographs or videos during rehearsals and performances for promotional purposes. Please make sure you tick the consent box on the sign up form.

6. Fees and Payments: All fees and payments must be made on time as specified by ILMINSTER ICONS. Failure to do so may result in the dancer's exclusion from rehearsals or performances.

7. Liability: ILMINSTER ICONS will not be held responsible for any injuries, accidents, or loss of personal belongings that may occur during rehearsals, performances, or any related activities.

8. Code of Conduct: Dancers are expected to adhere to the ILMINSTER ICONS code of conduct, which includes maintaining a positive attitude, supporting fellow dancers, and representing the Dance Company in a professional manner.

9. Termination: ILMINSTER ICONS reserves the right to terminate the participation of any dancer who repeatedly violates these terms and conditions or engages in any behaviour deemed harmful or detrimental to the company.

By participating in the ILMINSTER ICONS activities, you acknowledge that you have read, understood, and agreed to these terms and conditions.

CODE OF CONDUCT

When associating and connecting with Ilminster Icons you are included in the following expectations of conduct. All staff, students, parents/guardians and extended family members under Ilminster Icons instruction will adhere to the same ethos and respectfulness of all associates by following the members code of conduct:

​MEMBERS CODE OF CONDUCT:

Being kind, supportive and courteous to others at all times, always mindful of the building in use and its surrounding property, neighbours and other members of the public. With utmost importance of respectful language and positive influence around the students in our care. To keep standards high we expect discipline across the classes/events from etiquette to uniform from all students. We promise to teach to the highest standards and expect equal respect from both students and parents no matter your background (race, gender, religion, identity etc.) by keeping to the terms and policies laid out.

BEHAVIOUR POLICY 

The behaviour policy at Ilminster Icons is designed to create a positive and respectful learning environment for all students. We believe that good behaviour is essential for dancing success and personal development. Our policy promotes a culture of mutual respect, responsibility, and self-discipline. Students are expected to treat others with kindness and consideration, and to demonstrate good manners at all times. Disruptive or disrespectful behaviour, including bullying, will not be tolerated. We have clear expectations for behaviour both inside and outside the studio. Students are expected to arrive on time, be prepared for lessons, and actively engage in their learning. They should follow instructions from teachers and show respect for the hired halls property. Consequences are in place for students who do not meet our behaviour expectations. These may include verbal warnings, discussions with parents and exclusion from classes. We also provide support and guidance to help students understand and improve their behaviour. At Ilminster Icons, we believe in the importance of positive reinforcement. We actively celebrate and reward good behaviour through praise, certificates, and other incentives. This helps to create a positive and encouraging atmosphere where students feel motivated to do their best. We work closely with parents and guardians to ensure that our behaviour policy is consistently applied and understood. Regular communication and partnership between home and us are essential in maintaining high standards of behaviour. By promoting positive behaviour and addressing any issues promptly, we aim to create a safe and inclusive environment where all students can thrive academically and socially.

EQUALITY, DIVERSITY AND INCLUSION: 

At Ilminster Icons, we are committed to promoting equality, diversity, and inclusion in all aspects of our organization. We believe that everyone should be treated with respect, fairness, and dignity, regardless of their race, gender, age, disability, sexual orientation, or any other characteristic.
We strive to create an inclusive and welcoming environment where all individuals feel valued and empowered to contribute their unique perspectives and talents. We actively promote equal opportunities for all, ensuring that no one is discriminated against or excluded based on their background or personal circumstances.
We regularly review and update our policies and practices to ensure they align with the principles of equality, diversity, and inclusion. We provide ongoing training and support to our staff, promoting awareness and understanding of different cultures, beliefs, and perspectives.
Through our commitment to equality, diversity, and inclusion, we aim to create a positive and inclusive environment where everyone feels valued, respected, and able to reach their full potential. We believe that embracing diversity strengthens our organization and enables us to better serve our community.

HEALTH AND SAFETY: 

At our ILMINSTER ICONS  we prioritize the health and safety of our dancers above all else. We have implemented a comprehensive Health and Safety policy to ensure that our studio is free from hazards and promotes safe dance practice.
Our Halls are regularly inspected to identify and eliminate any potential hazards. We maintain a clean and organized space, with clear pathways and well-maintained floors to prevent slips, trips, and falls. Additionally, there will be adequate lighting and emergency exits to ensure the safety of our dancers in case of any unforeseen events.
We strongly believe in the importance of warm-up and cool-down exercises to prevent injuries and promote physical well-being. Before each dance session, our instructors guide our dancers through a series of warm-up exercises to prepare their bodies for the demands of dancing. Similarly, at the end of each session, we prioritize cool-down exercises to help our dancers gradually lower their heart rate and prevent muscle soreness.
Safe dance practice is at the core of our Health and Safety policy. Our instructors are trained to teach proper technique and body alignment to minimize the risk of injuries. We emphasize the importance of listening to one's body and encourage our dancers to communicate any discomfort or pain they may experience during rehearsals or performances.
By adhering to our Health and Safety policy, we strive to create a studio environment that fosters creativity, growth, and most importantly, the well-being of our dancers.

ABESENCE, REFUNDS, CANCELLATIONS: 

ILMINSTER ICONS has a strict policy regarding absence, cancellations, and refunds. It is mandatory for all members to report any planned absences in advance. A minimum of one 1/2 terms must be given if yourself or your child wishes to no longer continue with our classes.
Refunds will be considered on a case-by-case basis. In the event of cancellations, such as private lessons or group sessions, a full refund will be granted if a minimum of one week's notice is provided. If a cancellation is made within 48 hours of the scheduled session, a half refund will be given. However, if the notice is less than 48 hours, no refund will be provided.
We understand that unforeseen circumstances may arise, and we aim to be fair and flexible in handling cancellations and refunds. Please make sure to adhere to the specified notice periods to ensure a smooth process for everyone involved.

Safeguarding Policy

Ilminster Icons are committed to putting the wellbeing of our teachers, and students first. We want to create an environment for everyone to be safe, happy and feel empowered. We aim to achieve this by supporting and respecting everyone including our parents/guardians. We have a duty of care to safeguard children (anyone under 18), young people and adults at risk of harm and exploitation during the course of any activity relating to volunteering, employment or taking part in any of our classes or workshops.

​At Ilminster Icons we promote healthy development, safety and welfare of all of our students. We welcome a diverse community including culture, racial background, religion, financial resources, and abilities.

We are committed to the safety, inclusion in participation, and empowerment of all children. We have zero tolerance of child abuse, and all allegations and safety concerns will be treated very seriously and consistently with our robust policies and procedures. We have legal and moral obligations to contact authorities when we are worried about a child’s safety, which we follow rigorously. We aim to work in partnership with parents, group organisations and individuals surrounding any safeguarding concerns. We do not have the authority to personally investigate allegations of abuse, therefore, where necessary and appropriate, our procedure addresses making a referral to relevant local authority services including the police.

we are committed to preventing child abuse and identifying risks as early as possible. Our Safeguarding policy has been created to meet the requirements of the Children's Act 1989 and 2004, Safeguarding Vulnerable Groups Act 2006, the Care Act 2014 and the Working together to safeguard children guidance document 2015.

Any questions regarding safeguarding please email our safeguarding lead Holly (Level 3) @ ilminstericons@gmail.com

Privacy Notice: 

Data Controller

Ilminster Icons Ltd 

Collected Personal Data

Ilminster Icons Ltd will collect Personal data on sign up, events and if there are any personal changes. 
The Information we will collect is: Full Name, Parent/Guardian Name, Age, Gender, Phone Number, Email Address, Home Address and any health conditions that will be related to dance classes. Personal information we process is provided to us directly by you from completing the contact form and booking adult classes for the following reasons: Enquiring about dance classes and dance school, Signing up to dance classes, Booking onto adult dance classes.

Purpose of collecting data

Ilminster Icons Ltd  use the information that you have given us in order to respond to your enquiries through our contact form or directly to our email, This will also include responding to phone calls from yourself or messages on our social media channels We will also use the information to keep a record of people booked onto our classes for fire regulations and insurance purposes. 

Under the Data Protection Law, you have the right to:

• ​Access your information - you have the right to ask us for copies of your personal information. We aim to provide a response within 1 month of receiving your request. There is no charge for this.
• Rectify your information - you have the right to ask us to rectify information you think is inaccurate. We aim to rectify the information straight away.
• Right to erase - You have the right to ask us to erase your personal information in certain circumstances, unless we have a lawful reason to hold it.

​Please contact us if you wish to make a request: 
Ilminster Icons Ltd. 
Ilminstericons@gmail.com
07469180079

Legal Notice: 

Name of company

Ilminster Icons Ltd
 

Registered office

46 Silver Street, Ilminster, TA19 0DR

Contact details

ilminstericons@gmail.com

Regulatory authority

Somerset County Council